Events Coordinator/ACCD Administrative Assistant
Job Description Job Title:
Events Coordinator/ACCD Administrative Assistant Location:
Cowan Campus Reports To:
BIS Director FLSA Status:
12 Month/ Full-time/ Non-Exempt
Benefits:
Employee Health, Dental and Vision Insurance; Oklahoma Teacher Retirement; Vacation, Sick, Personal, Community Service Leave; Paid Holidays; $2400 Flex Benefit; Employee Tuition Reimbursement Assistance; Employer 401a Match Opportunity Job Group:
J TC Data Code:
9 SUMMARY Receive requests and schedule events and activities in Seminar Center and other meeting rooms, help in planning, setup, coordination of events/activities, maintain audiovisual and multimedia support.
Provides administrative assistance, clerical/bookkeeping/record keeping and secretarial support to ACCD/BIS services.
Typical hours are Monday and Wednesday, 10:
30 AM to 7:
00 PM; Tuesday, Thursday and Friday, 7:
30 AM to 4:
00 PM.
Ability to flex hours to cover evening and weekends events.
EDUCATION and/or EXPERIENCE High school diploma or GED, one-year related experience and/or training.
ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made as needed.
Other duties may be assigned.
Events Duties:
o Schedule events for Seminar Center and meeting rooms utilizing scheduling software.
Maintain schedule to determine space availability for dates and times requested.
o Determine suitability of space for requested activities based upon number of participants and nature of events.
o Provides assistance in planning, setup, and coordination of events including room arrangement, food service, catering, multimedia resources and other support services.
Communicate events schedule with internal/external customers utilizing a variety of methods including website, posted schedules, telephone and e-mail.
o Communicate use of facility procedures to internal/external customers.
o Initiate invoicing for goods/services provided for events in Seminar Center/meeting rooms.
o Maintain audio/visual and multimedia support services including procurement, inventory, troubleshooting, repairing, and setup for Seminar Center/meeting rooms and other areas as necessary.
ACCD Secretary duties:
o Process student enrollment, set-up of class folders, computer input, receipt of tuition, selling of books, and communication of training activities with employees, students, and staff.
o Accept, receipt, balance, report, and process payments (cash, check, credit card) related to training activities.
Organize and maintain records for short-term adult instructors; complete and maintain instructor contracts and time sheets; process refunds.
Enter and maintain all necessary enrollment information needed for local, state, and professional associations, as well as organize, maintain, and track student records.
Account for money received and maintain cash drawer for the department.
Initiate and keep track of billings to companies.
Reconcile all student tuition and fee accounts, utilize student accounting system, preparation of daily reports.
o Work in Student Accounting System to enter attendance, grades, and course completions o Fulfill short-term course transcript requests.
o Disperse instructor direct deposit receipts.
o Communicate with bookstore on book requisitions o Assist with contacting and scheduling instructors; and, contacting and enrolling students.
Notify students and instructors of cancellations.
o Maintain class records (completions, hours, status) and create certificates.
o Work with all BIS/ACCD staff and clients to ensure a team approach to customer service.
Meet, greet and welcome groups utilizing training/meeting rooms for events of all kinds.
o First line of contact for incoming customers and incoming calls.
o Provide secretarial support to the ACCD department; Building Courses in Student Accounting System, typing, filing, data entry, keyboarding, bookkeeping, maintaining supplies and ordering materials, preparing routine correspondence, preparing and processing purchasing orders.
o Assist with online enrollments, procuring student industry certifications and cards through respective industry portals.
o Communicate with internal and external clients and customers.
o Work closely with Coordinators on all aspects of training programs.
o Copy and duplicate class materials as needed.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The primary work environment is in an office environment that regularly requires employee to sit for extended periods of time.
Requires reliable, dependable and punctual attendance.
The employee must occasionally lift and/or move up to 25 pounds.
This is not an exhaustive list and reasonable accommodations may be made as needed.
Canadian Valley Technology Center does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities and employment.
The following persons have been designated to handle inquiries regarding the non-discrimination policies:
Title IX Coordinator:
email protected ; 504 Coordinators, email protected , 405-262-2629, 6505 E Hwy 66, El Reno, OK 73036.
Recommended Skills Accounting Administration Customer Service Data Entry Filing Multimedia Products Estimated Salary: $20 to $28 per hour based on qualifications.
Events Coordinator/ACCD Administrative Assistant Location:
Cowan Campus Reports To:
BIS Director FLSA Status:
12 Month/ Full-time/ Non-Exempt
Benefits:
Employee Health, Dental and Vision Insurance; Oklahoma Teacher Retirement; Vacation, Sick, Personal, Community Service Leave; Paid Holidays; $2400 Flex Benefit; Employee Tuition Reimbursement Assistance; Employer 401a Match Opportunity Job Group:
J TC Data Code:
9 SUMMARY Receive requests and schedule events and activities in Seminar Center and other meeting rooms, help in planning, setup, coordination of events/activities, maintain audiovisual and multimedia support.
Provides administrative assistance, clerical/bookkeeping/record keeping and secretarial support to ACCD/BIS services.
Typical hours are Monday and Wednesday, 10:
30 AM to 7:
00 PM; Tuesday, Thursday and Friday, 7:
30 AM to 4:
00 PM.
Ability to flex hours to cover evening and weekends events.
EDUCATION and/or EXPERIENCE High school diploma or GED, one-year related experience and/or training.
ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made as needed.
Other duties may be assigned.
Events Duties:
o Schedule events for Seminar Center and meeting rooms utilizing scheduling software.
Maintain schedule to determine space availability for dates and times requested.
o Determine suitability of space for requested activities based upon number of participants and nature of events.
o Provides assistance in planning, setup, and coordination of events including room arrangement, food service, catering, multimedia resources and other support services.
Communicate events schedule with internal/external customers utilizing a variety of methods including website, posted schedules, telephone and e-mail.
o Communicate use of facility procedures to internal/external customers.
o Initiate invoicing for goods/services provided for events in Seminar Center/meeting rooms.
o Maintain audio/visual and multimedia support services including procurement, inventory, troubleshooting, repairing, and setup for Seminar Center/meeting rooms and other areas as necessary.
ACCD Secretary duties:
o Process student enrollment, set-up of class folders, computer input, receipt of tuition, selling of books, and communication of training activities with employees, students, and staff.
o Accept, receipt, balance, report, and process payments (cash, check, credit card) related to training activities.
Organize and maintain records for short-term adult instructors; complete and maintain instructor contracts and time sheets; process refunds.
Enter and maintain all necessary enrollment information needed for local, state, and professional associations, as well as organize, maintain, and track student records.
Account for money received and maintain cash drawer for the department.
Initiate and keep track of billings to companies.
Reconcile all student tuition and fee accounts, utilize student accounting system, preparation of daily reports.
o Work in Student Accounting System to enter attendance, grades, and course completions o Fulfill short-term course transcript requests.
o Disperse instructor direct deposit receipts.
o Communicate with bookstore on book requisitions o Assist with contacting and scheduling instructors; and, contacting and enrolling students.
Notify students and instructors of cancellations.
o Maintain class records (completions, hours, status) and create certificates.
o Work with all BIS/ACCD staff and clients to ensure a team approach to customer service.
Meet, greet and welcome groups utilizing training/meeting rooms for events of all kinds.
o First line of contact for incoming customers and incoming calls.
o Provide secretarial support to the ACCD department; Building Courses in Student Accounting System, typing, filing, data entry, keyboarding, bookkeeping, maintaining supplies and ordering materials, preparing routine correspondence, preparing and processing purchasing orders.
o Assist with online enrollments, procuring student industry certifications and cards through respective industry portals.
o Communicate with internal and external clients and customers.
o Work closely with Coordinators on all aspects of training programs.
o Copy and duplicate class materials as needed.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The primary work environment is in an office environment that regularly requires employee to sit for extended periods of time.
Requires reliable, dependable and punctual attendance.
The employee must occasionally lift and/or move up to 25 pounds.
This is not an exhaustive list and reasonable accommodations may be made as needed.
Canadian Valley Technology Center does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities and employment.
The following persons have been designated to handle inquiries regarding the non-discrimination policies:
Title IX Coordinator:
email protected ; 504 Coordinators, email protected , 405-262-2629, 6505 E Hwy 66, El Reno, OK 73036.
Recommended Skills Accounting Administration Customer Service Data Entry Filing Multimedia Products Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
